Contact Name: Bridget Correa
Company/Organization/Agency: Student Conservation Association
Address: 1310 N Coorthouse Rd, suite 110, Arlington, VA 22201 United States
Email Address: bcorrea@thesca.org
Contact Phone:
Job Title: Alaska Program Coordinator
Job Description: Position Summary
The Student Conservation Association provides an array of corps and crews programming across the country. Program Coordinators help with the administrative and logistical tasks of executing program in their corresponding region. The Program Coordinator position is responsible for ensuring the logistical and administrative task lists associated with the safe, complete and accurate execution of SCAs various Corps programs in their portfolio are completed in a timely manner. This person ensures Team Leaders are equipped for the program delivery work scheduled, comply with curriculum and any applicable AmeriCorps mandates, safety controls, logistical service/program delivery needs, and mandatory internal record-keeping and administrative requirements. This position reports to the Alaska Program Manager for Corps programs.
This position will be responsible for the day-to-day operations of Corps programming in the State of Alaska and will be based out of Anchorage, Fairbanks or Juneau. SCA Alaska has an office in Anchorage and has a hybrid work approach. If remote, away from Anchorage, this position required 4 week-long trips to Anchorage: staff training or pre-season prep, leader training, member training, and post season wrap up. The annual salary range being offered for this role is $45,000- $50,000. The preference for the location of this role is Anchorage, Fairbanks or Juneau Alaska.
Roles and Responsibilities
Program Planning & Delivery:
Supervise 3 Corps Teams
Work with Alaska Program Manager Corps to review execution plan and ensure necessary preparations and monitoring plans are completed.
Collaborate with Alaska program staff team to execute program
Assist with interviewing and hiring of seasonal field leaders
Report, track and respond to incidents in accordance with SCA policies and procedures.
Responsible for modeling, facilitating, and building an inclusive community
Collaborate with Agency Partner- on the ground support- for work project logistics and outputs
Ensures project logistics are planned and organize prior to program
Assist SCAs Training Department with member and leader training
Monitor leaders project delivery to ensure compliance with administrative, AmeriCorps and other curriculum checklists
Responsible for ensuring leaders and members are readily equipped with or have access to necessary gear and equipment
Monitor administrative requirements of the program: weekly timesheets, program reports/summaries; development and monitoring of program budget
Ensures timesheets are completed accurately by all program participants and leaders, approve timesheets for each participant
Ensure program reports/summaries are submitted timely,
Monitor team budgets: save receipts and code properly; track spending on each line item
Monitor all other SCA administrative requirements are met by teams
Communicate regularly with the field leaders with weekly check ins
Schedule, plan and execute field visits to camp with the teams for 2 nights while monitoring the crew dynamic, program outputs, compliance with policies and work output expectations
Recruiting & Onboarding:
Act as hiring manager to interview and hire seasonal field leaders
Collaborate with Recruiter on member interviewing and hiring
Collaborate with HR on leader and member onboarding and field ready status for all participants
Assist with orientation of crew leaders to prepare them for the teams work ahead of them
Program Improvements:
Share on-the-ground learnings with Alaska Program Manager and the Alaska team
External Engagement:
Represent Alaska Corps Program in the community
Represent SCA with Agency partners on pre-season and post season calls and field visits
Assist Alaska Program Managers and Partnership staff to build relationships with community organizations and land partners on a local level.
Internal SCA Engagement:
Collaborate with HR and Recruitment teams representatives for leader and crew member recruiting and onboarding processes
Collaborate with Partnership department for program implementation of work sold to agency partners
Collaborate with Alaska program staff team on program preparation and implementation
Participate with Corps and Crew Staff across the country, sharing knowledge, experience and resources
Responsible for keeping abreast of internal policies and procedures and any AmeriCorps requirements, such as but not only weekly time-keeping logs, narrative reporting for funders, and other SCA mandates and ensuring Team Leaders timely and accurate compliance.
Alumni Engagement:
Maintain relationship with alumni
Qualifications
Project management experience in a collaborative environment
Strong communication skills when working with various external and internal partners
Strong organizational and time management skills with exceptional attention to detail
Ability to work independently, problem solve, and follow through on tasks
Experience working with and supervising young adults
Experience working with young adults from racially and socioeconomically diverse backgrounds
Wilderness First Responder and CPR certifications or ability to obtain before start date
Experience working in conservation and strong technical outdoor living skills (experience as a former Crew Leader is preferred)
Demonstrated proactive approaches to problem solving with strong decision-making capability.
Emotional maturity, flexibility and positive attitude
Highly resourceful team player, with the ability to also be extremely effective independently.
Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
Capable of lifting 40 pounds and working on uneven terrain
Intermediate computer skills: Microsoft suite including Teams, Outlook, Excel; Salesforce
Education and Experience
Associates or Bachelors in a related field preferred
2-5 years experience working in a related field
Proven ability to multi-task and troubleshoot in a fast-paced environment
Attention to detail and follow through on administrative tasks
Travel Requirements
Must possess a valid drivers license and have a Motor Vehicle Record that meets SCA standards.
Excellent driving record and ability to drive in a variety of conditions including city driving and/or use of four-wheel drive as well as standard transmission as needed.
The ability to travel for extended periods of time outside and over a variety of terrain
Must be able to spend time in the field with the teams for 2 nights, about 4 times throughout the summer
Supervisory responsibilities
This position manages other employees and is responsible for the performance management and adequate hiring of those employees.
AAP/EEO Statement
SCA strives to cultivate a work environment that encourages fairness, teamwork, and respect among all staff members. It is firmly committed to maintaining a work atmosphere in which people of diverse backgrounds and lifestyles may grow personally and professionally.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Conditions of Employment:
Beginning on 1/18/22, all new SCA program participants are required to provide proof of up to date vaccination against COVID-19. Per CDC guidance, up to date vaccination now includes all recommended COVID-19 vaccines, including any booster dose(s) when indicated. For example, if someone has completed the primary series but is not yet indicated for a booster shot, they are considered up to date. Once a person is indicated for a booster (6 months after Pfizer or Moderna primary series, 2 months after J&J primary series), full and up-to-date vaccination includes the completed booster shot. Visit the following website for more information, including medical and religious exemptions: www.thesca.org/covid.
The Student Conservation Association, Inc. is an equal-opportunity employer.
Job Start Date: 1/1/2023
Application Deadline: 12/30/2022
Additional Information: Submit Application Here: https://www.paycomonline.net/v4/ats/web.php/jobs/ViewJobDetails?job=35414&clientkey=595E0C4F0C9492D99B0EC32A6B3F6415