The Trailbuilders Trade Show is optimized for vendors
The Trailbuilders Trade Show runs on Wednesday and Thursday (February 13 and 14) during the PTBA Trailbuilders Conference. This is the only trade show in the nation dedicated to trailbuilders and trailbuilding technology. We also have an outdoor demo area with real dirt, rocks, logs, and brush for equipment demonstrations. Many attendees come primarily for the trade show. It is your single best opportunity to try various machines in a variety of conditions and compare and contrast them with one another. What more could you want if you are in the market for a new piece of cutting edge trailbuilding technology!
Exhibitor Benefits
- One 10′ x 10′ booth space with an 8′ table and 2 chairs. There is a blank wall behind, so you will need your own backdrop.
- One FREE Conference Registration
- Two additional company representative conference registrations at a reduce rate of $150 each
- Company name, logo and website link on the PTBA Website
- Company profile listing in the onsite Exhibito/Sponsor Guide
- PTBA logo to use in all marketing materials for the 2013 Sustainable Trails Conference
- Pre-show attendance roster
- Final Conference Attendee Roster
- Free wireless internet access throughout the expo area.
- Expo hall and outdoor demo area located immediately adjacent to the conference meeting rooms, which will maximize the traffic to your booth.
Exhibitor Schedule
Tuesday, February 12
Registration and Booth Setup – 9am – 5pm
Wednesday, Feb 13
Continental Breakfast – 7:30am – 9am
Indoor & Outdoor Expo Hour – 9am – 5pm
Thursday, Feb 14
Continental Breakfast – 7:30am – 9am
Indoor & Outdoor Expo Hour – 9am – 2pm
Expo Breakdown – 2pm – 10pm
Prime, high-traffic, high-visibility indoor exhibit space
Indoors, the Exhibit Area has over 5,000 sq. ft. with a ceiling height of over 20′. Designed for exhibitions, it’s central to everything, and is located directly outside of the Concurrent Session meeting rooms. This means that people coming to and from all of the concurrent and general sessions, and people coming to and from the Outdoor Trade Show will pass through the exhibit area throughout the day. Informal networking, breaks and general conversations also take place in the indoor trade show area.
Outdoor demo area in the dirt
The Outdoor Trade Show and Demo Area allows unprecedented opportunity to try out the latest trailbuilding tools and technologies in a real world setting. Play with mini-excavators, dozers, belly dumpers, and other trailbuilding equipment immediately outside of our hotel meeting rooms (about 50 ft outside of the doors!). Here are some of the scenes from the 2011 Outdoor Trade Show:
2011 Outdoor Trade Show – Sutter
2011 Outdoor Trade Show – Goldani
The demo area is a disturbed area and a future construction zone. You can do anything reasonable to the demo area as long as you put it back to some semblance of what is was when you arrived. Pretty cool, eh?
NEW FOR 2013! Become a Vendor Member
The Association will accept Vendor Members, defined as those business entities which sell, distribute, lease or loan tools or equipment for use in trail design or construction, or who provide professional services in the field of trail consulting, planning, design, construction or maintenance. Vendor Members shall have no voting rights. Vendor Member dues are currently $500/year.
Benefits of Vendor Membership:
- Join in PTBA’s positive international reputation
- 30% discount on sponsorship and trade show opportunities
- Highlighted on PTBA’s well-developed website
- Ability to partner with PTBA members on contracts solicited through the PTBA website
- Networking opportunities with a variety of trail contractor members and expertises
- National affiliations and partnerships
- Access to the PTBA member listserve
- Ability to attend the annual Member Meeting
Vendor Options and Fees
Below are the available Vendor Exhibitor Packages and their associated cost.
Please note that Late Registration fees go into effect after close of business on January 26, 2013.
Please direct questions to: Mike Passo, PTBA Director We provide a 8′x3′ folding table with cloth skirting and 2 chairs. In order to keep exhibition costs low for our vendors, the booth is simply open at the sides and back (i.e., no fabric walls). You’re encouraged to bring your own displays, including backwalls. Electricity is available at no extra charge. Please let us know in advance if you need juice. Oversize booths: If you have a larger display or need additional floor space to show equipment or large items, we can accommodate you. Trail-scaled equipment on rubber tracks, as well as small trailers and items that can fit into a set of double doors, are welcome indoors but we can’t run internal combustion engines indoors. Please let us know your additional space needs in advance by calling Mike Passo at 360-734-7270. If you have any samples of your products, please bring them. For those of you who are selling bridges, structures, and other products too large to bring, please bring samples of the structural members, photos, etc. Our attendees are interested in detailed information. There’s also room in the outdoor demo area for equipment and structures of any size. All packages should be addressed to: The Hotel Albuquerque Please advise the Business Center of the number of packages being shipped and the method of shipping. The hotel will not be responsible for packages that are not addressed as stated above or packages that are lost or damaged in shipping. Please contact the Hotel Albuquerque to arrange for after-hours package pickup or delivery. Materials: Uniquely, we can furnish materials such as rocks, logs, brush, etc. needed to demonstrate equipment or tools. We can also haul away these materials afterward. Please make prior arrangements with us if you need special materials. Dirt, grass, brush and small logs are already onsite and we can dig and move it as long as it we put it back by the end of the show. We can also install and remove “hardened” soil and other trail surface treatments. Note that we must restore the area to its approximate pre-show state before leaving and we need your help and equipment to do so! Amenities: As in the field, there aren’t any tables, chairs, restrooms, electricity, shelter, food, drink, etc. in the outdoor area. All of these, however, are available in the nearby hotel. We expect you to come in for lunch since lunch is included in registration for all attendees as well as outdoor vendors. Traffic: In past years, and especially in 2013, the outdoor demo area has drawn steady traffic throughout the day. People will be passing through and hanging out between sessions throughout the day. This lets you work with individuals and let them try out equipment individually. Weather and Ground Conditions: Albuquerque is located in the high desert of Northern New Mexico. Weather can be anything from 70 degrees and sunny to snowing. Most likely weather will be clear and cool (50-60 degrees F). The outdoor demo site is mostly flat, with a sand/gravel mixture to the soil. Schedule: The Trade Show runs 8 AM – 5 PM Wednesday, February 13 and 9 AM – 2 PM Thursday, February 14. Due to chilly mornings, outdoors starts at approx. 9 AM both days. Both indoors and outdoors, you’re welcome to be present earlier or later as desired, and you can be absent whenever desired. Dedicated trade show time: We set aside times on Wednesday morning and afternoon during which we schedule only a limited-interest session in order to provide everyone ample time to visit the trade show. Setup: Indoors, you can set up from 2 PM – 10 PM Tuesday and/or Wednesday morning from 7 – 8 AM. Since the conference begins at 8 AM each day, attendees will be around considerably before 8 AM on both Wednesday and Thursday. Outdoors, you can set up anytime Tuesday or Wednesday morning before 9 AM. Breakdown: Indoors, breakdown is from 2 – 11 PM on Thursday. Everything must be out by 11 PM Thursday unless specifically arranged with Hotel Albuquerque. Outdoors, the demo area should be cleared by the end of Friday. Indoor trade show: The trade show area is in an open hall area that WILL NOT be locked at night. Therefore, do not plan to leave any valuables and materials overnight. We highly encourage you take high-value resale items (such as laptops) with you when you leave for the day. Outdoor Demo Area:
10′x10′ with a table and 2 chairs. Includes Meal/Party Package for one person including the Tues. night party and Wed. and Thurs. lunches and breakfasts. See Meal/Party Package below for additional staffers.
PTBA Vendor Member = $280 ($315 late)
Non-Member = $400 ($450 late)
10′x10′ with a table and 2 chairs. Includes Meal/Party Package for one person including the Tues. night party and Wed. and Thurs. lunches. See Meal/Party Package below for additional staffers.
PTBA Vendor Member = $175 ($210 late)
Non-Member = $250 ($300 late)
All the room you need outside and a 10′x10′ booth inside. Includes Meal/Party Package for one person including the Tues. night party and Wed. and Thurs. lunches. See Meal/Party Package package below for additional staffers.
PTBA Vendor Member = $455 ($490 late)
Non-Member = $650 ($700 late)
Includes the Tues. night party and Wed. and Thurs. lunches for one person. This provides party and group lunch privileges for vendor staff/employees in excess of one person per vendor. Priced per person. This subsidized price is lower than our actual cost.
Good dinner, wine, networking, entertainment. The trade show is not open during this time.
PTBA Trade Show Coordinator
PO Box 28514
Bellingham, WA 98228
W/H: 360-734-7270
mpasso@trailbuilders.orgAbout Indoor Booths
Package and freight shipping to Hotel Albuquerque
800 Rio Grande Boulevard Northwest
Albuquerque, NM 87104
(505) 843-6300
Hold for: Guest Name, Group Name (“PTBA”), Arrival DateAbout the Outdoor Demo Area
Trade show security
Note that PTBA and/or Hotel Albuquerque cannot be responsible in any way, shape, or form for any damage or loss that may occur.
